Profile

Multi-brand e-commerce group operating 16 Shopify stores with hundreds of thousands of monthly transactions across multiple payment processors (Shopify Payments, PayPal, Afterpay).

The Problem

As the company grew from 3 to 16 Shopify stores, transaction volume exploded. They were juggling hundreds of Excel files, and their process couldn’t keep up:

• Deposits didn’t match sales across Shopify, PayPal, and Afterpay.

• Daily payouts were inconsistent and hard to tie out.

• No unified reconciliation method for multi-brand operations.

• Revenue and margins couldn’t be trusted.

• Month-end close slipped to around the 30th with unresolved variances.

What We Implemented

• Built a unified reconciliation system for all 16 stores

• Created consolidated workpapers and mapping for every payment processor

• Implemented automated sales → fees → payouts checks using SQL and the Shopify API

• Enforced standardized revenue categories and error-flag rules

• Consolidated everything into one process for Shopify, PayPal, and Afterpay

• Added monthly rollforward schedules to validate all balances

This replaced the manual, inconsistent workflow the team relied on before.

The Outcome

Once the reconciliation engine was in place:

• Month-end close moved from the 30th to the 15th.

• Revenue and payouts tied out cleanly across all processors.

• Trustworthy margins across 16 brands.

• Leadership gained visibility into store-level profitability.

• The group scaled further without financial chaos.