When transaction volumes make spreadsheet reconciliation unmanageable, we connect the data, reconcile the activity, and keep the books current.
Is this for you?
We work with businesses whose payment volume or complexity needs a dedicated reconciliation process.
Thousands of invoices, charges, refunds, disputes, and payouts need to tie back to the bank.
Your team keeps rebuilding exports and matching files to close the month.
Platform pass-through amounts, recipient balances, and payouts are hard to reconcile separately from your own revenue.
How we work
We build custom systems around your existing stack, including a dedicated PostgreSQL data mart, BigQuery, or Snowflake where needed. We work with Stripe, Chargebee, and other billing systems, alongside accounting systems including NetSuite, QuickBooks, and Xero. We also handle your standard bookkeeping and monthly financial reporting.
We bring together billing, payment, platform, and bank data in a process we can run and maintain.
We reconcile the activity, review exceptions, and document how the numbers tie together.
We complete the agreed monthly bookkeeping and reporting, with a clear delivery date and accounting manager.
Client results
Hundreds of thousands of pass-through transactions and creator payouts, reconciled through a repeatable close process.
A custom reconciliation pipeline for 30+ venues and an estimated 30,000 transactions per month.
16 subsidiaries rolling up to one parent, 20+ Shopify stores, and 100+ merchant accounts across about 20 payment providers.
About 30,000 invoices per month, with revenue accrual supported by Stripe Revenue Recognition reports and full monthly bookkeeping.
Pricing
We price the volume, payment flows, source systems, data quality, reporting, and ongoing support involved. We review your setup and agree the scope before quoting.
These examples illustrate the types of work in each range. The ranges are not actual client fees, and volume or headcount alone does not set the price.
$600–$2,500
per month · USD
Reliable source data and straightforward reconciliation.
Scope Example
Stripe-only sales, three products, no upsells, direct sales, and a five-person team. Reliable source data, straightforward reconciliation, and monthly bookkeeping.
$2,500–$3,000
per month · USD
Accrual books with billing and payment reconciliation.
Scope Example
Accrual-based books, Chargebee/Stripe reconciliation, fees, refunds, disputes, and platform pass-through tracking for creator payouts.
$3,000–$7,000
per month · USD
A custom data process with ongoing reconciliation and maintenance.
Scope Example
30+ venues and an estimated 30,000 transactions per month. A custom data pipeline, ongoing maintenance, reconciliation rules, exception review, and monthly reporting.
$7,000–$10,000+
per month · USD
Complex payment flows, multiple entities, or audit preparation. For work involving GAAP reporting or audits, you need a controller or CFO, ideally both.
Scope Example
Hundreds of thousands of pass-through transactions and creator payouts, with audit-ready reconciliations and supporting schedules.
16 subsidiaries rolling up to one parent, 20+ Shopify stores, and 100+ merchant accounts across about 20 payment providers to diversify processing risk. Entity-level and consolidated books, with direct controller/CFO and auditor collaboration on GAAP reporting where agreed.
Copay and pass-through reconciliation, with support for GAAP reporting and auditor requests.
Indicative monthly ranges. We agree a fixed fee for your scope before starting.
Initial data connections, custom system setup, and historical cleanup are quoted separately.
Contact usFAQ
We work with businesses whose payment volume or complexity needs a dedicated reconciliation process. That includes platform businesses with pass-through payments, SaaS businesses issuing large numbers of small invoices, and ecommerce or other businesses with complex payment flows.
We also handle standard bookkeeping and monthly financial reporting, including businesses with straightforward payment flows.
We reconcile customer collections, fees, refunds, disputes, platform pass-through balances, and recipient payouts against your source records and bank activity. We work with your finance team on how the activity reaches the books.
This is exactly where we come in. We connect your billing, payment, and platform data and build custom systems around your existing stack, including a dedicated PostgreSQL data mart, BigQuery, or Snowflake where needed. We reconcile the activity, investigate differences, and carry the results into your monthly books.
We work with Stripe, Chargebee, and other billing systems, alongside accounting systems including NetSuite, QuickBooks, and Xero.
For complex engagements involving GAAP reporting or audits, we require a controller or CFO on your team, ideally both. We provide reconciliations, supporting schedules, and help with auditor requests. Your finance leadership owns GAAP policy decisions, review, and sign-off. We agree the included work and any separate audit-related projects in your proposal.
We typically deliver your monthly books by the 10th of the month. If you need them sooner, we can deliver as early as the 5th for an additional fee. We agree the schedule before starting, including when we need your information.
We follow up with specific questions. If missing information prevents a reliable close, we explain what is outstanding and how it affects delivery.
Your accounting manager is your point of contact, with a named backup. We assign team owners for setup, pipeline maintenance, monthly close, and exceptions.
Where agreed, your accounting manager works directly with your team in Slack for real-time questions and reconciliation support. We agree coverage and response expectations in your proposal.
We charge a flat monthly fee based on the volume, payment flows, source systems, data quality, reporting, and ongoing support involved. We review your setup and agree the scope before quoting.
Reliable source data and timely answers keep the process efficient. If the work changes materially, we agree any fee change with you in advance.
We charge a flat rate, and our goal is to automate as much as possible. Some work stays manual because of client requests or because the investment in automation is not warranted yet. That manual work affects the scope and fixed fee we agree with you.
Initial data connections, custom system setup, and historical cleanup are quoted separately. Your monthly fee covers the recurring process and services agreed in your proposal.
We prefer to build in hosting accounts you own. If your team cannot manage the hosting, we can host and manage it for you. Hosting and ongoing maintenance are agreed in your proposal.
We bill your first month when you start, then align you to the calendar. We don’t bill you for the partial month you sign up in. For example, if you sign up April 15, you’re charged that day for your first full month and your next charge is June 1.
For a limited time, we’re not requiring contracts and there are no cancellation fees. This policy will change in the future.
If you want to stop, let us know. We’ll have a quick conversation to see if there’s a small issue we can fix. If you’re done, we wrap up your current month’s books and export your file.
Your books stay yours. You keep all your data and every record we produced for you. If you cancel and decide to come back later, you restart at our current rates and setup fees.
About Let’s Ledger
Let’s Ledger was founded by Michael Pirumov, whose experience is mainly with SaaS and recurring revenue businesses, both bootstrapped and VC-funded. That experience informs how we connect operational data to useful financial reporting.
Today, the team builds and runs the reconciliation process: bringing together source data, investigating differences, and keeping the monthly books current.
Our team brings together payment data, reconciliation, and monthly bookkeeping, with documented checks and a clear process for resolving differences.
