Bookkeeping for cleaning businesses.

This service is built for cleaning business owners who:

• Don’t currently have a bookkeeper (or have a spouse/friend doing it)
• Know their books are a mess but don’t know where to start
• Are tired of paying their CPA thousands in cleanup fees every tax season
• Want to know if they’re actually making money — not just guessing from their bank balance
• Don’t want to think about bookkeeping ever again

Whether you’re a solo operator doing $80K or running crews at $2M+, we have a tier for you. Full pricing by revenue level is below.

We handle your books completely. Here’s what that means in plain terms:

Once the 10 early-client spots are filled, this offer closes. You’re grandfathered for 2 years — your tier still moves up or down with your revenue, but it stays priced at today’s early-client rates. Any future price increases for new clients won’t apply to you.

As your revenue grows, your tier adjusts automatically based on last 12-month revenue. Quick cash basis pricing example: if your last 12 months come in at $495K, your monthly is $500($300 base + $200 for crossing one $250K bracket). Cross into $505K and you’re at $700($300 + two brackets of $200). We’ll give you a heads-up before any tier change — more revenue means more transactions, which means more work on our end.

If your revenue goes down, we will adjust our price down too. We’re not going to stick you with a higher price when business is slow. That’s not how we operate.

Not sure which basis you need? Start with cash basisEarn revenue when cash moves in, record expenses when cash moves out. Simpler and cheaper. — it’s simpler and cheaper. We’ll tell you honestly when your business has outgrown it.

Communication & support.

We’re an email-based support team and we respond the same or 1 business day.If you need a live conversation, you can schedule an ad hoc call — but for day-to-day questions, email is fastest for both of us.

If we ask you a question about a transaction and you don’t respond, we’ll follow up. If you still don’t respond, we close the books for that month using our best judgment — but unresolved transactions mean your books may not be 100% accurate on those items. We clean it up when you get back to us.

• Day 1
  You complete onboarding — fill our form and grant bank access.
• Day 2 – 3
  We set up Xero — connect bank feeds and build your chart of accounts.
• Day 4 – 7
  We categorize your current month’s transactions and reconcile.
• Day 10 – 14
  You receive your first monthly P&L and a Loom walkthrough of your books.

Let’s Ledger is a US-based bookkeeping firm. Our team includes people in the United States, South America, Europe, and the Philippines. You may interact with team members from any of these locations. Here’s how it works:

Xero is where your books live — bank feeds connect here, reports generate here, and your CPA accesses your file here at year-end. You’ll have login access to view your reports anytime, but you don’t need to learn Xero or do anything in it. Xero is included free for early clients (normally ~$30/month).

We do not work with QuickBooks at this time at the early-client rate. If you currently use QuickBooks, we’ll migrate your data to Xero during onboarding at no extra charge.

We work with the tools you already use — Jobber, ZenMaid, Housecall Pro, Launch27, Booking Koala, and others.

All tiers are visible in the pricing table above. As your revenue grows, your tier adjusts automatically based on last 12-month revenue — there’s nothing you need to do or approve. We’ll notify you when a tier change is coming so it’s not a surprise.

If you started on cash basisEarn revenue when cash moves in, record expenses when cash moves out. Simpler and cheaper. and your business has grown to the point where you need accrualEarn revenue when you do the job (not when cash is exchanged), and record expenses when value is received (not when cash is paid). accounting, job costing, or more advanced reporting, we’ll let you know and explain why. No pressure — just a recommendation based on what we see in your books.

Your early-client rate locks in the tier you start at for 2 years. If your revenue grows into a higher tier during that period, the new tier is priced at the current rate at that time.

Bank & credit card limits.

Your base price includes up to 2 bank accounts and 2 credit cards. Each additional account beyond that is $25/month extra.

If you’re someone who optimizes credit card points across 8 different cards, we love the hustle — but each account adds reconciliation work. Keep it simple and your price stays simple.

Business vs. personal transactions.

It’s OK if you’re just starting to separate things — occasional personal transactions on your business account are fine. But your business accounts should be at least 90% business transactions. If your accounts are heavily mixed and you’re unable to separate them within 3 months of joining, we may unfortunately need to part ways.

We genuinely want to help — this isn’t a gotcha. Heavily mixed accounts require a level of ongoing manual sorting that isn’t sustainable at our pricing. We’ll work with you to get there.

Your bank accounts must connect to Xero via direct bank feeds. Major banks — Chase, Bank of America, Wells Fargo, US Bank, PNC, and similar — work great.

• Chase & other direct-Xero banks

  Bank of America, Wells Fargo, US Bank, PNC, and similar majors connect seamlessly.

• Community banks & credit unions

  Fine as a secondary account. As your main operating account, there’s a 25% monthly surcharge per account — third-party feeds genuinely create significant extra reconciliation work.

• Capital One

  Currently doesn’t support the direct login access we need. We prefer not to work with Capital One accounts if possible — talk to us first if it’s your only option.

• Tax preparation and filing — we don’t do taxes. We work with independent tax firms we trust and are happy to refer you. They’re separate businesses — we don’t share fees. You hire them directly.
• Payroll processing — we don’t run payroll. We can recommend providers. We reconcile what they produce as part of your books.
• HR or legal compliance — we’re bookkeepers. If something comes up that’s outside our expertise — employment law, contracts, regulatory compliance — we’ll tell you it’s not our lane and point you to someone who handles it.
• Financial advisory — we keep your books clean. We don’t advise on business strategy, investments, or financial planning.
• Audit, attestation, or bank confirmation letters — if you need an audit, review, or a letter for a bank loan, we’ll work directly with your CPA or EA to get them what they need from the books, but we don’t perform those services.

• Read-only access — we connect through Xero’s bank feeds. We can see transactions. We cannot move, transfer, or touch your money.
• No shared passwords — bank connections go through secure integrations, not by sharing your login credentials.
• Your data stays yours — if you ever leave, we export everything and hand it to you or your next bookkeeper.

If you want to stop, let us know. We’ll have a quick conversation — not to talk you out of it, but to see if there’s a small issue we can fix. If you’re done, we wrap up your current month’s books, export your file, and wish you well.

If you cancel and decide to come back later, you’d restart at whatever our current rates and setup fees are at that time.